ARTICLE I – NAME
The official name of this organization is the Fletcher Family.
ARTICLE II – PURPOSE
To do the work of GOD as a family while promoting the legacy of Mary Ann Clemons and Henry Fletcher. To provide a supportive atmosphere for the Fletcher Family members to be encouraged to strive for excellence. To educate present and future generations on the legacy and accomplishments of members of the Fletcher Family.
ARTICLE III – MEMBERSHIP
Membership in the Fletcher Family will be open to all persons related by blood, marriage, or legal process to the Fletcher Family.
ARTICLE IV – OFFICERS
Officers must run for election every 4 years. The officers for the Fletcher Family shall be the following:
ARTICLE V – ELECTION OF OFFICERS
Officer elections will be held as the final piece of business during the family reunion business meeting. Any vacancies during the time between reunions will be filled by appointment from the executive committee. The president will serve as the election chair. Voting members must be 18 years old. The decision for each elected position will be made by a simple majority. The past president will cast the deciding vote in the case of a tie.
ARTICLE VI – OFFICERS AND THEIR DUTIES
Preside over all Fletcher Family meetings, contact Fletcher family members during the years between family reunions. Provide support for family reunion host family.
Work alongside and serve in the absence of the President.
Will keep accurate records of all official Fletcher Family meetings including discussions, names of persons making motions and seconds, and all vote results.
Will be responsible for overseeing the financials of funds collected at any time in support of the Fletcher Family reunion. Any bank account established by the host family will be shared with the Treasurer.
If the hosting family has an outstanding charge that exceeds the duty’s collected. The Treasurer will inform the Executive board immediately. The President will share with family members for additional fees to be collected.
The Treasurer's main duty is to ensure that the host family generates a financial report that will be shared with the Executive board at least 45 days after the hosting family has closed out all transactions from the family reunion.
Will be responsible for maintaining Fletcher Family records and history. Will be responsible for sharing family history during the family reunion. Will be responsible for the memorial segment of the family reunion.
Will be responsible for maintaining the Fletcher Family webpage and any social media pages.
ARTICLE VII – STANDING COMMITTEES
The standing committees for the Fletcher Family shall be the following:
ARTICLE VIII – DUES
Dues are paid during the year of each family reunion. The amount will be set by the Family Reunion Host Committee. An increase in dues over 25% from the previous family reunion must be approved by the Family Reunion Executive Board.
ARTICLE IX – FINANCE
Family members should not use the Fletcher Family to make a profit. Each host family for a family reunion shall ensure all bills are paid and the family reunion has no outstanding debt with vendors prior to the end of each family reunion. The Treasurer will work with the hosting family to ensure debts are properly closed out and documents are provided to the Secretary for future reference. The Host family for any family reunion will send $200.00 to the next family for start up money for the next family reunion.
ARTICLE X – FAMILY REUNION
The Fletcher Family Reunion will be held every two years.
The Fletcher Family Reunion will select hosting location at the business meeting. The voting family members will select two out Year hosting committees.
The goals of the reunion are to reconnect with family members and make new connections with additional family members.
ARTICLE XI – BUSINESS MEETING
Each host family will schedule a family business meeting on the Saturday during the family reunion. Our goal is always to have a business meeting that is decent, in order and a positive reflection of the heritage of the Fletcher Family. If the need arises we will use Roberts Rule of Order to guide all discussions. At the minimum we will always consider the following, Listen to the other side , Be polite , Focus on issues not personalities. The agenda for the business meeting will at least contain the following:
ARTICLE XII – AMENDMENTS
Hosting family responsibilities-.....